April 2013

4 posts

6 Ways to Maximize and Manage Notification Alerts

Notifications are certainly the most important feature of a good project management system. And the bigger the project, the more vital the notifications become. We all need to be notified if a co-worker completes a task we were working on or if someone adds a comment. On the other hand, there are a lot of things we don’t need or want to be notified of. This is why Producteev provides smart notifications on Android, Mac, iPhone and Web. Here are seven best practices to be more efficient with notifications:

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1/ Be selective. We give you the choice not to overload your mailbox. Go to your settings and set the events you want to receive notifications for.

2/ Pick and choose workspaces. Not all projects are of equal importance. Choose the workspaces that are highest priority to be notified about via email.

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3/ Select the right email. We all have multiple emails addresses (personal and work). Choose the appropriate email for the project notifications in your settings.

4/ Unfollow tasks you are not interested in anymore. Notifications are sent for tasks you are involved in. If you are the creator or the assignee of a task, your will receive all the notifications. To stop those click on “unfollow” in the task detail panel.

5/ Follow priority tasks. An easy way to stay up-to-date on an important task is to follow it.

6/ Download the apps! Get notifications on your iPhone, Android, and/or Mac so you are always in the loop.

 

Have a Producteev week!

Prioritize Your Tasks: Don't Get Lost in the List

Task lists are great but can be overwhelming when it comes to prioritization. If you write down all your tasks, odds are you have a very long list! Luckily, Producteev provides a range to ways to prioritize your tasks from the bigg (the workspaces) to the small (the subtasks). Here is a review of all the layers you can use to keep the control on your projects and priorities.

 

1/ The workspaces

A workspace is the place where you can create your tasks and invite people. Depending on your activity, a workspace may be a project or a client case. To deal with daily tasks you can also create and share a workspace with your whole company.

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2/ The labels

Some call it tags, we call it labels. In any case, the labels are really useful to order the tasks by stage, work area or client case. This is a convenient way of organizing tasks because you are able to filter by label. You can also assign several workspaces to a task to visualize the dependencies at a glance.

 

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3/ The tasks

Our advice about the task is pretty simple: if you think it should take more than a couple of hours to complete a task, split it in two or more tasks. Completing a several of the tasks is more encouraging than working on the same one for days!

 

4/ The subtasks

Subtasks are the best way to keep track of individual steps for a task. You can use the substasks as reminders of the process to complete the main task or as little personal reminders.

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Once you complete the basic prioritization of your tasks, you will ready to hit the ground running on any project!

How-to deal with your people on Producteev?

Teams are change. Employees are leaving, new employees are being hired… Regardless of what type of business you are running, it is inevitable that you will need to adjust teams, reassign tasks, and sadly, make sure that former employees are unable to access sensitive information. Luckily, there are a few simple steps to follow to complete all of these actions in Producteev. Let’s review a few important scenarios:

 

1/ Onboard a new member in a workspace

Let’s say you just hired the perfect assistant. Now you need to provide access for this person to manage your tasks. All you need to do is login to your Producteev account, open the workspace, and to click on the green “+” located in the left sidebar. Then, just type the email address of your employee and Producteev will send the person an email invitation. This is also where you can check your pending invitations and even revoke an invitation if you change your mind or misspell an address.

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2/ Give administrative powers to someone else

An important element of success is the ability to effectively delegate tasks. As an example, user authorizations is a task that may be better suited for your wonderful new assistant. To give your assistant access, you would open your settings and to go in the workspace panel. Do you see the link "change administrator" option located beneath each workspace? Simply click on this option and to chose your new administrator. Note that this setting will not change anything about your current subscriptions.

 

3/ Remove someone from a workspace

With any business, employees will come and go. It is important that former employees do not have access to the company projects or tasks. To do remove those people from your workspaces you first go to the settings panel. It takes one click on an user avatar to delete this person from the workspace. What happens with the tasks? All the tasks will be reassigned to the creator of each task, or to the workspace administrator if the creator was the person you just removed.

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Have a Producteev week!

Stop Using Emails and Take Action

Take just a minute to think about it: of the last 10 emails you received, how many helped you to complete a project? Not a lot right…

A recent study from the McKinsey Institute showed that the average worker spends 28 hrs per week looking for information to help get the job done, including more that 8 hrs per week just looking through old emails thread. We could all use that extra time.

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In an effort to reduce the noise of emails you receive and to keep the conversation in the right place, you can use Producteev to turn talk into action items within the tasks and notes. Not only you can discuss and store information with your action items, you can also collaborate on documents and attach any type of files!

Have a Producteev week!

March 2013

2 posts

6 Tips for a Better Sales Management with Producteev

From the classic notepad and paper client folders to professional CRM software, there are many ways you can manage your sales process and leads. Simplify your process with Producteev. Whether you are using regular or Pro workspaces, you can use Producteev to better organize your sales team. Here are six best practices we have heard from customers when using Producteev as a sales management tool.

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  1. Make clients tasks. Just like a task, a client may be active or “done.” Each client should be represented by a task.
  2. Use Labels to identify the stage of the funnel of the contact. The labels act as step-indicators for prospects. You can easily create a label for each stage, and change it when something changes with the contact.
  3. Remember to assign the responsible party! Assign the task to the sales representative. This contact then becomes a member of that person’s portfolio.
  4. Utilize Deadlines. Timing matters when you’re trying to convert a prospect.
  5. Don’t count to much on your memory, use the notes!
  6. Use Stars to indicate size or value. There’s always a potential value behind a prospect. The stars help you identify which one is the most important in a blink of an eye.

With a little extra setup, you can optimize your tool through creating macros. For example, one of our customers combined the power of the Mail2Task with a rudimentary contact HTML form on their website to automatically turn emails into potential leads… Stay tuned: this tip will be the subject of a future blog post.

Vines + Producteev = the perfect mix for a great vintage

With a part of the Producteev team born and raised in France and our new headquarters located in California, we have two good reasons to be like wine. When we heard that a little wine producer from the Napa Valley uses Producteev to monitor his vines and sell his bottles, we could not pas up the opportunity to discuss our two passions: wine and productivity!

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Hello Greg Scheinfeld, could you tell us a little more about your company?

Uproot Wines is a small producer of high quality wines in the Napa Valley. We are currently making a Sauvignon Blanc and a Cabernet Sauvignon from the Napa Valley, as well as a Grenache Blanc and Grenache from the Central Coast. All four wines are produced and bottled in Napa.

One of the more interesting things about our company is that we have designed a front label that has what we call a tasting color palette. This means that the color bars on the label correspond to how strong the wine is. We started our company about a year and a half ago and are growing.

What is your role at Uproot Wines?

As the founder of Uproot Wines, my role includes everything from paying the bills to selling the wine. The team is still quite small: Jay (my associate), his two assistants, and myself. Jay and I work closely on the phone and through Producteev to keep track of the different tasks that need to be done. Email, texts, and phone calls can only be so helpful. The Producteev dashboard has everything in the pipelines clearly laid out and is easy to keep updated.

How do you use Producteev?

Most of my work is done through the desktop application. I hardly use the website dashboard since the app is suited perfectly for what we need at Uproot. I actually think we under utilize the potential of the product. As Uproot grows, we will have the opportunity to utilize Producteev further.

What feature do you use the most?

We primarily use the deadline and the multi-channel notification features. We also use notes and the task list helps us to keep a running list of all the things in the pipeline that we need to accomplish. It also helps keep us stay accountable.

How did you manage your tasks before Producteev?

Managing our company has mostly been done through email and phone calls. It was difficult because employees lived in separate time zones. Thus far, Producteev has really helped us to stay on track.

February 2013

4 posts

Help us to learn to Producteev how to speak your language

When is the best time to learn new languages for a child? A hotly debated issue. The choice is ultimately up to the parents. Here at Producteev, we discussed the future of our baby task manager and concluded that it is time to say yes to one of the biggest request from our users!

Based on your requests, we would love to make Producteev available in the following languages. If you are fluent in any of the following languages, we want to hear from you! And if you speak a language that is not listed below (lolcats anyone?) and want to help us to translate Producteev, please contact us too!

 

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How to help Producteev to speak your language?

The answer is pretty simple, contact us! Tweet, Facebook, email, comment on this blog post, telegraph…Regardless of how you communicate, please include your email address so we can get back to you. Bruno (bc@producteev.com) will be fully dedicated to our international helpers over the coming weeks, let us know that you’re alive and he will get back to you.

So, what’s in it for you (besides our gratitude)? You will enjoy early access to Producteev 4, free PRO subscriptions, your name on our website, and our eternal gratitude (which is worth its weight in gold 

).

Thank you for your support over the last 4 years!

1 note
Turn your emails into action!

Whether you use Outlook or a trendy mail client like Sparrow or directly Gmail, the statement holds true: emails are overwhelming. It results in a critical loss of productivity for employees and managers alike. What would happen if you turn this old tool into the most actionable piece of work? A task. Give it a try by starting to forward your actionable emails to task@producteev.com. This will help you will keep the conversation with your team in the right place, out of your email inbox.

 

From an email to a task, in a single forward

 

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If you want to create a new task from scratch or to transform an existing email into a task the process is always the same: you send an email to task@producteev.com. You can send from your main address (the one you used to register on Producteev) and from any email address you own, as long as you register those in your account’s settings.

By default the title of your email will become the title of your task. Producteev will help you to go further into the action, by using the Natural Language Processing in the subject field you’re able to create a deadline and name the person who is responsible.

The actionable conversation

 

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Once you have set the title of your future task and its assets, it’s time to edit your first note. The body of your email will be considered as the first note, including the attachments (remember all you can do with your docs on Producteev?). The icing on the cake is that you can also mention members of your team using the @ in the body of your email so they will be added as followers to the new task, and notified that they have a role to play! Now you only need to move the conversation in the right place and to let your collaborators move forward.

Turn the good emails into actionable tasks to create a better way to communicate and get things done.

They use Producteev to sublimate their commercials

M /studio is one of the most well known post-production facilities in Chile and a reference for commercials in the Latin American World. When we heard that they use Producteev to manage their projects, we couldn’t resist asking a few questions. 

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Hòlà compañeros, tell us a little you and your company.

My name is Fernando and I’m partner and general manager of M /studio, a video post production company. We mainly do advertising and we work with some prestigious clients like Coca-Cola, L’Oréal, Colgate, Palmolive… I run the company on a daily basis when Guayi Mas our art director, is on the field trying to create spectacular effects for our client’s commercials.

 

How does Producteev help you to get those projects done? How do you use it on a daily basis?

We use Producteev to coordinate the process of post-production. Since the plans change every minute we need to keep everyone updated and to share information in real-time. A client changed his mind, a last minute revision… They’re always unexpected challenges in this business and Producteev has been really good to keep everyone updated with what they have to do in order to make the commercial great and the customer happier.

Give us your secret, what does your Producteev board looks like?

We use Producteev in a very special way. We only have a few projects running in the meantime and each project is short (5 days on average) and intense. So we use a common workspace for all the employees where we represent each client as a label and each project as task. Then, we use the notes to keep everyone updated on the next steps to follow. Using the notes allows us to send a notification by email to each employee as soon as something is moving on the project!

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What feature do you use most in Producteev?

We mainly use the web app since we are always in the studio and we stay behind our computers for days when it is time to finish big projects. The feature we use the most is definitely the emails and the notifications by this channel.

 

How did you manage your tasks before you use Producteev?

I just put everything I could think about on a calendar or on my agenda and then I had to manually send emails to everyone to notify them. Finally, each employee had to recreate their own task-list on a piece of paper. Now with Producteev I can share all the information with the entire company, which is much more powerful and productive. I don’t have any doubt on the quality of our work, but this kind of tool helps us to be more organized and efficient.

 

Thank you for your time and stay Producteev!

How to Deal with Privacy in Producteev

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The idea driving innovation at Producteev is that we break all the barriers between your tasks and your team. However, we understand that there is the need for secrecy. That’s why we offer a couple of options that could even help 007 to save the world, in a total privacy.

 

To lock or unlock your workspace? It’s all about your collaboration philosophy 

The first privacy setting we provide in Producteev is the ability to lock or unlock your workspaces. An unlocked workspace is the most open collaboration mode you can imagine: every user on your workspace can see, create and edit any task (except the hidden ones as we’ll see later). A perfect mode for small and highly collaborative teams. If your team is a little bigger and every user has a well-defined role you may find the locked mode useful. The locked mode only allows three people to edit a task: the creator of the task, the assignee, and the workspace administrator.

To access this setting you can use the network drop down menu on the top of your main screen (as shown on the screenshot below).

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Only the chosen ones can know about the existence of a private task

When you work on a highly sensitive project, you want to have control over who can see the tasks. This is exactly why we designed the private tasks. Every time you open the details panel of a task, you can set the privacy settings by clicking on the lock followed by the words “All workspace member.” One click on this button and you can select who has the right to see the task, and who will never be aware of its existence. This is an easy way to keep your plan to take the control of the world totally secret.

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Stay productive!

January 2013

2 posts

Yes, Producteev can help to find oil & gas

In the middle of a desert or on the north pole, the daily-job of Denis and his coworkers is to find oil & gas. When we found out that they use Producteev to manage these enormous projects, we definitely wanted to know more.

Hello Denis, tell us about you and your company.

I unfortunately can’t disclose all the details but we are a subsidiary of a Russian major oil & gas company operating on an exploration in Middle East: we’re looking for oil and maybe gas. We have lots of external stakeholders, such as a local government, Ministry of Natural Resources, our Parent Company, shareholders, partners, environmental organizations, etc. All of them interact with us on daily basis and we need to keep track of all incoming requests.

 

What are the roles of you and your team?

I’m the Finance Manager of the project. I supervise all finance operations, including accounting, budgeting, new business opportunities, etc. Our finance and commercial team is comprised of eight people including myself. We have three locations: Russia, the Netherlands, and Middle East. We’re lucky we have all people in our team very familiar with web-technologies, so implementing Producteev was easy.

 

How can Producteev help you?

We have a Business Analyst in our team, who manages all agendas and task tracking by working within Producteev. The Business Analyst encourages everyone to complete tasks, post notes explaining what has been done, checks late tasks, records tasks, and introduces new people on the project team (besides finance - geologists, IT, legal, HR) to Producteev. I personally conduct training sessions explaining to newcomers how to work with Producteev and I use it to post some simple tasks and notes on the go, which I populate with more detail when I’m at my desk.

 

What feature do you use most in Producteev?

I use activity reports and natural language task creation. Some of our colleagues find it convenient to work with emails to report on tasks and attach notes, while others like apps on Mac, iPhone, and Android.

 

How did you manage your tasks before you used Producteev?

Simple notebooks and basic Microsoft Outlook to-do lists, then Excel spreadsheet with columns: Task, Responsible, Planned Start Date, Actual Finish Date… But synchronizing everyone and making online modifications has been a problem. Then I saw Producteev online and showed it to my boss and our Business Analyst. The major driver for switch was the cross-platform availability. My boss signed off on using Producteev when he saw the notifications list on his Galaxy Note’s big screen.

 

At the end of the day are you a “my list is empty” person or more of an “okay, now I have to reschedule all those tasks for tomorrow” person?

I used to be a “have to clear out all inbox before end of day” person, but as the business’ pace increases – some tasks will span over more than one day and you just have to work with it with best tool you have available, and not clutter your head with many small things.

 

Thank you Denis and good luck with this giant project!

When Producteev meets a crocodile, it's all win for your docs

A few moths ago, Producteev adopted the best and nicest crocodile in the world: the Crocodoc. Why is this one so sweet? He is 100% document-ivorous: his only role is to let you share and annotate your documents in Producteev. No more searching through emails to find the most recent version of a document. Everything is stored with your tasks and projects so you can work with everyone on your team.

There is no cap on the number of documents or who can upload documents in Producteev. To upload a document, you simply go to any of your tasks and upload it as a Note. You are able to upload and share any type of file. However, only the following types will open up the golden gates of document collaboration: .DOC(x), .XLS(x), .PPT(x), and .PDF.

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Once it’s uploaded, everyone who can see the task has the ability to download or annotate the document. To do so, just click on “preview and annotate” and the document editor will load. There are a world of possibilities: zoom-in, zoom-out, highlight, and annotate. And if you feel a little claustrophobic, don’t forget to click on “fullscreen.”

Next time you will see this Crocodile in Producteev, we bet you will not react like that: 

 

Stay productive,

Bruno

1 note

December 2012

2 posts

Why you should have a talk with the Producteev Chat Bot !

The talking-robots are often scary, but they’re not always like that! Look at R2-D2 : without him, Skywalker wouldn’t be alive after the 1st Star Wars…

If you adopt it, the Producteev chat robot will be your very own productivty assistant. He will take care of your tasks all day-long. Either you want to be notified when a task is due or create a new task, directly on and from your desktop.


1/ Add the Bot as friend

To add the bot to your contact list, you first need to activate the feature in your Producteev account. To do so, go to this page, click on the Google Chat button and enter your Google account or Jabber address.

Then you only need to accept the invitation from the Bot directly in your GMail account, or in your Jabber Client if you already have one.

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2/ Connect your messaging account to your favorite client

iMessage, trillian, Adium… The choice is all yours. All you need to do is to open your client, and to enter your credentials in the application’s preferences.

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3 / Discuss with the bot

You’re all set! Now you’ll receive a message directly to your desktop every time you have a notification or a task is due. To set up wich alerts you want to receive or not, go to this page

To create a new task using our bot, simply talk to it, it understands Natural Language Processing. For example, you can write: “@BC Call the banker tomorrow #Finance” to assign “call the banker” to Bruno C., due tomorrow with the label Finance.

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Thanks for your support and stay Producteev!

Bruno

To a great 2013! More team members, new version, and California love

Hi everyone,

Even though we’ve been a bit quiet on our blog since we’ve announced our acquisition by Jive a little over a month ago, we’ve been really hard at work.

Just thought I would update you guys on what’s going on.

BRAND NEW VERSION

Well, we’ve rolled up our sleeves and accelerated development on V4, which is our upcoming (KILLER) product update coming up Q1 of 2013.

V4 in a nushell is : way faster, brand new design, brand new apps, more collaborative features (we’re taking this to a whole new level), and lots of surprises.

We believe that this is going to be - by far - the best product we’ve ever shipped. We’re really proud of this one, and is the fruit of so many years learning from our users and customers.

CALIFORNIA


We’ve started relocating our team to Palo Alto, CA, and can’t be happier with the team of Jivers we’re joining. Exceptional team of passionate individuals working on some very ambitious projects for the next couple of years. What’s even more exciting, is how commited they all are about making Producteev, and the Jive+Producteev integration a success. Trust me, you will love what’s coming out of this.

NEW HIRES


To be able to achieve all of those projects, we’re looking to grow our team, especially on two fronts : Front End Engineer, and Back End Engineer. If you got what it takes and want to change the Productivity landscape, Hit us up, or simply share those two offers with your network, this will definitely be a fun ride. As far as the location of those two jobs: either Paris, France (to start, then relocation to California), or Palo Alto, CA.

That’s it for now folks, so let me take this opportunity to wish you all a fantastic 2013 filled with love, joy and dreams.

Thanks for the continuous support, and stay producteev!

Ilan and Team

1 note

November 2012

2 posts

Mac App update: Notification Center + custom Badge!

Hi everyone!

Jerome here, it’s been a crazy week here but we’re more motivated than ever to continue improving Producteev! That’s why I’m really happy to tell you that we just updated the mac app.

Notification Center: OS X Mountain Lion offers a nice interface to display notifications and keep track of them. If you’re running ML, you will now receive your notifications in the notification center. If you’re still on Snow Leopard or Lion, don’t worry we kept growl support to display them.

See the full gallery on Posterous

Custom Badge: As we did on our iPhone app, you now have the choice between 3 settings for the badge of the app (late tasks, tasks that are due today or the Producteev Notifications). I’m pretty sure one of these will suit your needs!

Subtasks order: Last added subtask is now the first of the list. All of our apps have now the same order for subtasks.

And as always, this update includes some under the hood improvements and bugs fixing.

If you want to give us your feedback or if you need assistance, contact us on the support!

Jerome.

Producteev is now part of Jive Software! And why everyone wins.

We’re very excited to share some big news with you: Producteev has been acquired by Jive*, the leader in Social Enterprise Software.When we started Producteev four years ago, the vision was to improve the way people were tracking tasks by creating an open platform with lots of entry points for your personal or team to-dos. After many product iterations, we finally found our sweet spot in 2010, and started improving our service month after month. Slowly but surely, we became available on different platforms such as iOS, Android, Mac desktop, as well as e-mail and IM.

In a couple of years, with a little less than $1.8M in venture funding, Producteev has become one of the heavyweights in the Task Management space, with over 2,000 paying corporate accounts today and growing.We wanted to go way further, and start offering a lot more to our current customers. We’ve been working on a brand new version for a couple of months already, and believe me, it’s like nothing we’ve ever done before. Stay tuned on this.

We had a couple of options for the future, like raising a bigger round, but Jive approached us with a highly seducing one: “We love what you do, we love the product, join us, and we’ll give you more resources to build a real software leader”.After spending a lot of time with multiple teams at Jive, our conclusion was that they were the kind of smart and nice people we really wanted to work with, who understand where we’re going with Producteev.


NOTHING IS CHANGING, PRODUCTEEV WILL ONLY GET BETTER, FASTER.The good news: Producteev will be even stronger in the coming years, with more resources, with lots of amazing updates to the product, news apps (!!), and obviously, smart integration points to Jive, so you can collaborate with your team on more than tasks (think discussions, blogs, ideas, files…). Check out Jive’s cloud product here.


THANKSI want to take that opportunity to thank all of you, our users, friends, supporters, who have followed the journey. You were the ones giving us the strength to keep trying during the tough times, so thank you.
A big THANK YOU to our investors and advisors (Doug, Oleg, Pascal, Dan, Florian, Jeremie, Christian and Christophe, Arthur…), who supported me no matter what. We owe you a lot. To Aric, my co-founder and CTO (and brother-in-law): you’re the man. To my team (Arico, Je, Ju, Ish, Bruno) : I am so proud of all you guys, you brought us here, that’s what make me excited to continue this journey all together.


As for our team’s next step, we’re all going to Jive, and the majority of us (including myself), will be moving to Jive’s headquarters in Palo Alto, California.We’re now back full speed working on V4 preparing some big surprises for you.

Onward!Ilan.

Here’s Jive’s press release : https://community.jivesoftware.com/community/newsroom/blog/2012/11/05/welcome…


*Jive is the pioneer and world’s leading provider of social business solutions. Our products apply powerful technology that helps people connect, communicate and collaborate to get more work done and solve their biggest business challenges. Millions of users and many of the world’s most successful companies rely on Jive day in and day out to get work done, serve their customers and stay ahead of their competitors.

October 2012

1 post

Producteev is iPhone5 ready + custom badges, and more!

Hi everyone,

You may probably have noticed, but we released two weeks ago a new version of the iPhone app.

iPhone 5 & iOS6:

Of course this version is 100% compatible with the new iPhone 5, you can see more tasks, more subtasks and more details at a glance. The app remains fully compatible with the other iPhones.

Custom Badge Setting:

You can now choose the behavior of the app’s badge: Go to the settings of the app to choose between your late tasks, tasks that are due today or the Producteev Notifications. Did you know that you can change your Producteev avatar just by tapping on it?

The Producteev Notifications remains the default behavior. We would like to thanks all the users who suggested us this idea, and hope you’ll all like it.

Subtasks order:

As you may have noticed, now the last subtask added becomes the first in the list. We introduced this change first on the web, then on the Android app and we’re now rolling it out on the iPhone and (very soon - Please Apple review it) on the Mac App.

Improved Collaboration:

We’ve turned the “team tasks” on by default, no extra step necessary to see your colleagues tasks. Of course you can still turn this feature off if you want to see only your task!

And of course this app includes a few bug fixes and under the hood improvements. If you have feedbacks or want to report a bug, contact us at support.producteev.com

Enjoy!

Jerome

August 2012

1 post

Android Update! Lots of UX and design improvements

 Hi mates.

Ismael here. I am very excited today, we just rolled out a new update for the Android application:

Release v1.1.8 UI/UX Improvements.

1. New workspaces screen.

Your workspaces list has been redesigned. First of all, the input field has been taken away from the list and is available when you click on “Add”. Also, this is now where you will find the link to your Account screen (yes, here at the highest hierarchy of the app).

The workspaces are now bigger, clearer, more reactive, and display new info such as the admin, the number of colleagues and the number of active tasks in it. If you click on the right bottom triangle, you will access the 4 options of the workspace: rename, invite, make it default and delete/leave.

2. New input for the task, dashboard, label, note and subtask creation/edition

The input is now more Androidish since it is a simple dynamic popin.

3. New popins design

All the popins of the app are now uniformed with a more user friendly design that displays user selections.

4. New filter per user

We introduce a new kind of filter, the user filter, that has been in the web application for a while now. When you select a user via this filter, you will only see the tasks the user is responsible or creator. If you select Team’s tasks, you will see all the tasks in the workspace.

5. Filters saved per workspace

The filter, label and user you select to customize your task list are now saved per workspace. Once again, we try to make the experience close to the web application.

6. New deadline screen

A picture is worth a description. I hope you will like it.

7. Stability and Sync improvements

We received some complaints from Android 4.0 and above users. We identified the issue and everything should be running smoothly. Hopefully no more crashes and the sync engine is now automatic when you open the app. For the widget, a “Refresh” button has been added. You have the control of the widget update and consumption now.

That’s all folks! I am not talking about the mini-tweaks you will discover throughout the use of the app. If you want to say something, comments, encouragements, critics, bugs, improvements… Please we are for you:

support.producteev.com

I would like to thank our beta testers that have been very helpful and always come out with pertinent feedback, especially Jamie, Michal and Kevin.

Go get it now: https://play.google.com/store/apps/details?id=com.producteev.android.alpha22

The Producteev Team.

 

July 2012

2 posts

[Mac app] New update with a bunch of new things and fixes

Hi everyone,

Jerome here, we’re still very busy at Producteev. We’ve just released an updated version of our Mac App (after staying 2 months under review at Apple!).


See below what’s new:

+ Because security matters, our app is now sandboxed! The Producteev app runs in its private and safe environment.
All your previous files and datas will be moved to the secured location during the first launch.

+ See your cross-workspaces notifications in the new “Overview” section of the Notification Window.

+ Keyboard shortcuts are real time savers: You can now use cmd+W or Esc key to close “Add a new Task” and “Notifications” windows

+ We slightly redesigned the collaborators windows, we hope you’ll like it.

+ Better “Reset Data” feature: No need to be logged in anymore and allows you to delete all the Producteev’s files on your Mac (Prefs, Databases, Caches).

+ Even if you don’t have Growl installed on your computer, you’ll be able to see local notifications.

We also fixed a few things, here is a non-exhaustive list :

- Main Window invisible (off the screen) after launch

- It was impossible to click on/select the scrollbar in some areas of the Task panel.

- “Create a Subtask” text field is no longer reset after a sync.

- Keyboard shortcut for 4* is now working.

- Freeze on Snow Leopard if trying to delete the last subtask.

- Font misaligned while editing a Label

- Color of workspace title in Task List for selected row in the Overview.

Hope you’ll like that update, download it here : http://itunes.apple.com/us/app/producteev/id450283360?mt=12

iOS app update: upload files in your notes, preview files, new icon and more!

 Hi everyone,

Jerome here, I’m happy to tell you that we just released an updated version of our iPhone app

This release does sport more than a new icon (we hope you’ll like it) and improved performances, we added a couple of important features and fixes:

- Files in Notes:
You can now add a picture or a short video (10 sec) to a note. And you’re now able to preview almost any kind of files right inside the app (Images, Videos, PDF, Office Documents, iWork Docs…)

 - Timezone issue:
All dates in the app are now using your Producteev Timezone, this will prevent confusion for users who don’t have the same timezone in their web preferences and on their devices. Remember that you can change your Producteev Timezone in the Preferences of the app.

- Copy a task title:
Sometimes you need to copy/paste the title of a task in a text or an email. In your task list, just long press on a task!

But also:
- You can now add Labels and Subtasks in your native alphabet! 
- We created a short tutorial to help you use the app, you’ll see it after your first login into the app. 
- Completed Tasks are now at the bottom of your Task List for a few seconds then can be found in the “Completed” filters.

We hope you are going to like this one. If you want to share your thoughts about these news features or are experiencing bugs, please feel free to contact us.

The Producteev Team.

 

June 2012

4 posts

Android Push Notifications are LIVE!

Hi everyone,

Ismael here, I am very excited about a big announcement on the Producteev Android app:

- Push Notifications -

We know you all have been waiting for this feature and we proudly bring it to you today.

First of all, this feature is activated by default when you first sign-up or login into the app. You can check the status of the feature in the Account screen (open the Menu to access it).

An then, it is pretty seamless. The notifications you’ll receive are the same as the one you receive through emails:

Clicking on the notification will lead you to the task details screen up to date.

We hope you are going to like this one. If you want to share your thoughts about the feature or are experiencing bugs, please feel free to contact us.

The Producteev Team.

 

 

Getting serious about Task Management and Producteev and need some help?

You might want to check out this Producteev Training from VM Associates.

They organize a webinar every Thursday at 11am EDT to get the most out of Producteev, learn the basics but also how to manage workspaces, delegate tasks and “get  things done”.

For 45minutes they will go over Producteev navigation, use cases and best practises and will finish with 15minutes of Q&A. 

You can signup for the Producteev 101 webinar here for $49 USD/webinar/person. 


Summer Productivity Survival Kit

Summer is a challenging time for productivity in the office and in general!

You can’t deny that during summer the atmosphere at work is different: colleagues or clients go away on vacations, it’s warmer, and the office doesn’t seem to be the dream destination, but summer can be restorative and PRODUCTIVE following these few easy rules:

Plan in advance – Build a clear calendar as it will be important to organize yourself with a clear vision of when people go on vacations and make sure everyone in the teams also knows when others will be away.

Change priorities – Take advantage of this time with less people in the office to focus on projects that have been left behind and don’t require that many people. For example, business being slow might be a great opportunity to prioritize non-usual tasks: innovate, organize some brainstorming or team building sessions and get employees out of their comfort zones to do things that they wouldn’t do during the year.

Get ahead for September - Take advantage of the slower weeks to get ahead on tasks that will be difficult to schedule in the fall, for example, get the plans and schedules ready to have a clear vision of the strategy when fall starts.

Change the Schedule - Be realistic, summer is the key time to focus more on results that time spent in the office and generally it’s a good time to focus on high-energy time slots.  For some people it typically is better to get earlier to work during summer as they have more energy than later in the day when it gets warmer when the idea of getting out of work becomes overwhelming. 

Summer Hours & “Summer Fridays” 

To eradicate the long Friday afternoons when employees can’t focus and just can’t wait to get out of the office, some companies especially here in the US choose to shorten Fridays and find out that not only it increases employees’ satisfaction but it also increases productivity. Unless their workload is too heavy, employees can then manage their time during the week to be out early on Friday or finish their week on Thursday nights. Of course to be successful summer hours need to meet company’s goals and not distract teams from main task.

Avoid Distractions – It will be hard especially during this big Summer of Sports with events as Euro 2012 and the Olympics which might affect productivity on the workplace. The important part is to define time to focus and time for entertainment whether is to take some special breaks as a team or for individuals.

Take time off – It can be few days or a week but taking time to chill out and disconnect from work will make a difference when the workload is back to normal in September.

 

 

New on the Web App: New design, more space, task followers (Hot!)

 Hi everyone,


Ilan here, I am very excited about a couple of announcements:

UPDATED DESIGN: MORE SPACE, BETTER ORGANIZED, FULL SCREEN NOTES

We’ve been trying to improve the design of our task detail (the third panel on the right) for a little while. We’ve received requests about the lack of space on the right, especially for the “Note” section. So, there you go, we made it MUCH better.


We’ve improved the layout and the way some of our features were presented, we put some in the top banner of the task detail, and the most important ones in the center of this panel, that is to say: due dates, assignation, label, priority and notes.

We’ve also added 20% more space to the task panel. But we thought we could still do better to let you enjoy collaboration around Notes in a better way.

You can now put your Notes on each task in “Full Screen”, and that’s awesome. No more explanation needed I guess, just way more space for discussions around tasks.

 

NEW HOT FEATURE: TASK FOLLOWERS

We had that feature baking for a while, you could already add followers to a task by mentioning people (@john for instance) in the note section, but it wasn’t enough.

Now, if anyone from your team needs to be aware of changes around a task, without being in charge of it, this feature is for you.

Example: there are five people in your team. You’re Bill, the CEO, there’s John, the manager below you, and there are 3 people, directly working with John: Sarah, Jack and Phil. If you want to assign a task to Sarah, and simply want John to be able to track that task, add him as a follower, and let the magic happen.

The follower of a task gets notified when a note is posted, there’s a change in the assignee or when the task gets checked off.

You can easily unfollow any task by mousing over the “following” button which turns into “unfollow”.

Anyone can add one of his colleagues as a follower of a task.

For many users, this feature will totally replace a “multi-assign” functionality.


We keep working on improving your experience on each of the platforms we’re supporting, hope you like this one guys!

May 2012

7 posts

Top 5 Ways to Turn Around a To-Do List From Being a Total #Fail

To-do lists are hard, we all struggle with them. Sometimes they seem to take over our lives. We can’t let that happen!

Below are the top five signs you need to change your to-do list and how to make that happen.

  1. A disheveled appearance that’s no longer hipster. Messy hair and ’80s clothes work for residents of Williamsburg, Brooklyn. But looking a hot mess 24/7 and outside of New York City often indicates a lack of personal care. Not looking your best and paying inadequate attention to personal appearance is a faux pas in France. Nobody would be caught dead in sweatpants or Crocs over there! If you’re constantly throwing on scrubs and not working in the medical field, you may need to rearrange your to-do list. Remove things, for instance, that don’t need to be there. You’ll be happier and more likely to score a hot date, which is a win-win in our opinion. ;)
  2. Inability to carry on coherent conversations. Have you become a space cadet? Earth to Jane/John! Do you sometimes get emails thrown back at you due to not thoroughly reading them and failing to respond to all questions and concerns? You probably need to take a short break, so that your focus becomes sharper. Try the Pomodoro Technique if you haven’t already.
  3. Desks and desktops that are utterly out of control. Similar to personal appearance, our workspaces should be cared for and attended. Taking moments to organize your files each day, and clearing your desk - even once a week if you don’t have time everyday - will have huge impacts on time saved in the long run. Don’t make your life harder. Keep your workspaces clean and orderly. You’ll be better at getting your work done, we guarantee. 
  4. People avoiding your increasingly curmudgeony ways. If you’ve morphed into a cranky, angry person nobody wants to be around and all your co-workers dodge you in the hallways - now is the time to get serious about work-life balance. Here’s a great guest post on strategies for work-life balance. Our relationship to work affects our personal relationships. Americans especially need to be more mindful of when to put more energy on the human side and less on the money making side.
  5. Complete exhaustion and on the verge of system meltdown. OK, you’re way overdue for that work-life balance. Follow user Tony Morgan and delegate whenever possible. Go back to basics and priorities. We can’t always get everything done that we want to - but we can work intelligently to get things done that we need to. Learn about the Covey Method for prioritization, from student user Aaron Couch. Have an amazing method of your own? We want to hear it in the comments!

At Producteev, we believe you can master your to-do list. Often, it’s just a matter of re-figuring things out. Learn more about conquering your to-dos, including the famous Getting Things Done framework, from business analyst Karl Burkum.

 

#productivity #to-do list
The thinking behind our home page redesign.

Yes, we’re live with a brand new home page, and we think it rocks, check it out here : www.producteev.com.

A few weeks ago we decided to redesign the Producteev home page. We liked the previous version, but we wanted to see if we could do better. Specifically we wanted to provide a better presentation of Producteev and its unique features. We were interested in less copy, more visuals, and a step by step presentation.
 

Down the road, we’ve noticed that visitors were mainly looking for three things: what we do, what makes us special, and how much the product costs. Based on feedback we focused on building a layout that would give all this information at a glance.
 
We came up with a fancy slideshow that first describes Producteev as an easy-to-use and cross platform task management application. Then we emphasized the fact that Producteev was great either if you use it as an individual or as part of a team. Finally, we highlighted the “mail-to-task” feature because we believe that one of our main goal is to get your tasks out of your e-mail inbox.
 
We also brought the sign up form right to the home page. We did it because we firmly believe that the best way to discover the added value of Producteev in your daily projects is to experience it by yourself instead of reading features descriptions here and there.
 
2012 has been a very exciting year so far. Lots of companies signed up for PRO accounts. We decided to give them some room on this new home page. We’re happy to introduce you to a few of them like Apple, Financial Times, Logitech, and lot of Small Businesses who make us proud to develop a better product for them, day after day. We’re looking forward to create a customer section on the website so we can present different successful use cases of Producteev in various industries.
 
We hope that this new home page will help building a wider and stronger Producteev community.
 
For reference, here was the previous design:

The new one:

Hope you enjoy it!

 

The Producteev User Experience team.

 


Subtasks now on the Producteev Android app!

After the long wait (thank you for your patience), the subtasks feature has been released in the latest Android update. Download it here : https://play.google.com/store/apps/details?id=com.producteev.android.alpha22.

Right from the task details screen, you will be able to see the subtasks associated to it. If you click on the subtasks list, you will access the edit screen where you can add, delete (long click), check on/off and change the title (simple click) of a subtask.

This is pretty much following the same flow as the web app and the other native apps. The drag and drop re-ordering will come soon.

**This major feature release requires a complete upgrade of your local producteev database. If you decide to update the app, you will be logged out and on your next login, a complete fresh sync will occur for a few moment. All data -all tasks, workspaces, labels, notes- not synced with the web app will be lost, so make sure you do a full sync before the update.**

Please let us know if you have any comments or questions. The next features will be the social logins (google and facebook sign on) and the Android native push notifications.

Looking forward to your feedback.

The Producteev Android Team.

[HOWTO] Import Toodledo Tasks to Producteev (you need an Android device)

[Thanks A LOT to Lee Gooding for providing that excellent tutorial on our Support Center, let’s give him the stage!]

This isn’t so much an idea, as a way to import tasks from Toodledo. I have about 100 tasks in my Toodledo account and I wanted to move them over to Producteev. It took me about 15 minutes.

I have tested this with the Android version of Astrid.

Step 1:

Download and install TaskUnifier (http://www.taskunifier.com/)

Step 2:

Add the Toodledo sync plugin, and the Google Tasks publish plugin available for FREE for TaskUnifier.

Step 3: 

Sync TaskUnifier with your Toodledo account

Step 4:

Publish your newly synced tasks to your Google Tasks (using the TaskUnifier publish plugin)

Step 5:

Install Astrid for your mobile device (Android). Setup syncing with Astrid.com and Google Tasks. DO NOT SETUP PRODUCTEEV YET.

Step 6 (this may not be necessary): 

Once your Google tasks have been synced to Astrid, you can go ahead and remove the connection to Google. 

Sync with Astrid. Login to the web version Astrid and you should see all your Toodledo tasks now in Astrid.

Step 7

Add your Producteev account to the Astrid mobile app. 

NOTE: If you already had a producteev link then you must remove the connection to reset sync data, otherwise this will not work.

Once you have added your login info, it will sync automatically. 

Step 8

Check your Producteev account. All your Toodledo tasks should now be imported!

I really hope this helps some of you!

How to Write a Mail to Task

Created by: Carolyn

Our iPhone Update has faster sync, quickfilters, and shows the next due date on completed reoccurring tasks!

The sync feature runs as a Background Task so you don’t have to wait until sync is finished before leaving the app

This new sync makes it faster to synchronize with other Producteev platforms.

Our new QuickFilters selector is simple!  Just swipe up to open and you will save time.  You can still long press the button too.

In the Task LIst, you can set a reoccurring task as done and it will now display it’s next due date.  We also fixed a few things:
  • Saved Quickfilter tab (Starred, Late, Today) displays the correct filtered view after launch.
  • Editing a Label’s name no longer creates a new one in some cases.
  • Sync error when creating a label with the same name as another.
  • Removing all the labels from a task is now possible

Go update it here: http://itunes.apple.com/us/app/producteev/id306289289?mt=8

    ^Carolyn

      Some of Producteev's Developers working hard!

      From left to right:  Aric, Jerome, Julien and Ismael

       

      ^Carolyn

      April 2012

      8 posts

      Mac app Update! Subtasks are here, New design, and more

      You’ve been waiting for it, it’s here!

      We’ve just updated the Mac app with a couple of new things and fixes :

      - Subtasks!

      Yes you can now create, sync, edit, delete and rearrange subtasks from the Mac App 

      - New Design: faster, simpler, whiter, better

      Improved Collaboration filters: It now behaves like the web app. Click on your avatar top left to change the view

      - A bunch of bugs are now fixed, like crash at logins for some users, and little improvements here and there.

      Update it here : http://itunes.apple.com/us/app/producteev/id450283360?mt=12

      If you like it, please rate us 5 stars, it does help a lot!

      Enjoy!

      5 Steps to help you get more work done!

      Created by Carolyn

      Find out how a Creative Agency uses Producteev to juggle their online presence for important clients

      Daniel Atzil, 28 years old from Ramat Hasharon, Israel.

      Co-Founder and Creative Director at Purple Interactive – Digital-Creative Agency.


      "Two years ago me and two partners opened Purple Interactive, a leading digital-creative agency that manages the digital presence for some of the biggest brands in Israel. Malls, drug companies, car rental agencies, magazines, fashion brands and more. Recently we also started working with clients in the States and Europe.


      Our specialty is the social arena and mainly Facebook, we build fan pages and promotional applications, manage all the content in the page and create campaigns that integrates offline and online.

       

      We started out as three people with two clients, on a couch,  but soon enough we found ourselves moving the office for the third time and now we are 12 people and growing. We got more work but didn’t find the solution to manage and supervise all the tasks and projects. It was very clear to us that projects that aren’t majored are not managed properly, but we just didn’t find the right tool to do that. Then came Producteev and it changed our world!


      Since we started using the product we increased our work and profit by almost 50 percent. It sounds crazy but it became an integral part of our staff everyday work. If you run a company but find it hard to keep up with all of your staff’s tasks this is the tool for you, it saves you time and money from day one.”

      Be More Productive in 3 Easy Steps!

      Created by Carolyn

      Find out how Karl uses Producteev to help juggle work, home and volunteering!

      What do you do Karl?

      I’m a business analyst for Agile Frameworks (www.agileframeworks.com) in the Minneapolis / St. Paul, MN area.  Agile Frameworks designs and builds technology solutions that automate field data collection, quality control and client delivery of documents for the AEC industry.  My core responsibilities include writing and managing the business user requirements for the technology solutions we develop.

      How do you manage your busy schedule?

      Like any Producteev user, I too juggle tasks required at work, at home, at volunteer organizations, etc.  The lines between “personal” and “professional” are not as distinct as they once were.  Producteev helps create some order around the tasks and actions I have planned so I can rely on my system at any time for the next thing I have time, energy and resources available for.

      How did you find out about Producteev?

      I discovered Producteev about three years ago.  It was at the same time I was starting to read and better understand David Allen’s “Getting Things DONE” (GTD) book and approach.  I was intrigued, but I knew my GTD system needed a technology-based solution.  It’s just the way my mind thinks and acts.  I started doing some searches for and trying various GTD apps.  I ran across Producteev and decided to give it a try.  It stuck (for a while…).  I’ll be honest too - I stopped using Producteev about a year ago, as I really needed a better tablet (iPad) solution for my GTD app.  During this time, I had a job change and needed to re-evaluate my task management solution, as I now had a mixed-OS environment (Windows on my Desktop, Android on my phone, iOS on my tablet).  Producteev had made some significant changes to their website tool and introduced an Android phone app during this time.  I decided it was time to head back to Producteev, and I’m glad I have.

      How does Producteev help you?

      Simply put, Producteev really helps me achieve order in my tasks and next actions.  I utilize the email integration capabilities daily so I don’t have to create tasks from scratch in Producteev.  This helps me achieve a “zero email inbox.”  Workspaces help me organize tasks related to larger focus areas (work, personal, home office, home maintenance, errands, etc.).  Labels help me classify the contexts of my work (phone, email, computer, face-to-face meeting, etc.).  Repeating tasks help me keep order in my personal finances.  I know each month what dates I need to reconcile or pay various statements.  As soon as I complete those tasks for  the month, I know the next occurrence is queued up and waiting for me when the time comes.  No need to “remember” any of this, as I trust my system.

      Why I enjoy working with Producteev.

      I’ve really enjoyed working with the Producteev team as an active user of the tool.  I’ve used a variety of tools and have gathered some overall best practices that have worked very well for me.  I think that I can speak on behalf of many of the users in the user community in saying that some additional enhancements to the tool will make Producteev and even stronger tool and player in the task management space.  I’m personally really excited to see how some “hot topics” in the user community forum will eventually be addressed (fingers crossed).  A sampling of some “hot topics” include…

      • Having a dedicated iPad app (versus an iPhone app displayed on an iPad screen).
      • Better sub-tasks.  I really look forward to being able to manage certain tasks as “projects” (more than one task).  I would really love to see the ability to assign the same type of metadata (due dates, labels, notes, etc.) to sub-tasks that we can with “parent” tasks records.  Along with this, being able to see and manage sub-tasks on a mobile device (not just the website).
      • Universal (versus workspace-specific) labels / contexts.  At any given moment, I would love the ability to quickly see what tasks (across all workspaces) I could accomplish using a phone (context) because I have the time, energy and resources available to do so.
      • Etc…

      What do you do when you have a task that’s overdue?


      Overdue tasks happen for a variety of reasons.  They happen to all of us.  I simply re-evaluate my task / actions landscape and act accordingly (evaluate why the deadline was missed, reset the deadline if still applicable, delete the task if no longer applicable, etc.).

      Thanks alot for participating Karl!  https://twitter.com/KarlBurkum

      New Duplicate Workspace Feature!


      You can now create a new workspace without retyping all of your tasks and labels!

      This new and highly requested feature will let you create template workspaces.

      You can start a template with pre existing tasks from another workspace to make your life easier.  This is especially helpful if you have a business and you want to create a new workspace for each of your projects that contain the same tasks.
      You can duplicate: labels, colleagues, completed tasks and active tasks.  The colleagues that you invite will receive e-mail notifications with their invitation.

      This feature is just available for the web app for now.  It is accesible from the workspace drop down list by hovering the workspace you want to duplicate.

      Subtasks are Now Available on the iPhone App!

      Now the new iPhone App can do just about everything, so you can be more productive!  

      With the added subtasks feature you can now: view, edit, create, reorder or set your subtasks as done!  All your existing subtasks will be synced at first launch.

      We have also included Push Notifications with sound that is now enabled.

      You can now create a new label on any of our apps by typing a hashtag before the word and your new label will appear.  Example:  #yournewlabel will automatically create a new label called #yournewlabel.

      You can now turn on and off your team’s tasks!  This feature gives you the option to view only your tasks or to view everyone’s tasks in your workspace.  We have also fixed various display bugs on the App making it more perfect and user friendly.

      Update your iPhone app here : http://itunes.apple.com/us/app/producteev-cross-platform/id306289289?mt=8

      PS: Yes, subtasks are coming very very soon to our other apps

      See the full gallery on Posterous

      -Carolyn

      Producteev Makes it Easy!

      Check out our new How-To Infographic.

      To learn how to write prioritize and assign a task, attach a file, make a label and add a deadline: Producteev makes it easy!

      Created by Carolyn

      March 2012

      5 posts

      Welcome to our new Blog!

       Hi everyone, We wanted to welcome all of our users to our new home for everything Producteev : new features, tutorials, use cases, market updates… This is also the right place to get directly in touch with the Producteev team, along with our forum at UserVoice : http://producteev.uservoice.com, and our prolific Twitter account : http://www.twitter.com/producteev. Enjoy!

      #Inside Producteev
      Meet Jerome and Carolyn: New iOS Engineer and Community person!

      Jerome:

      What do you do for Producteev?
      I joined Producteev 1 month ago as an iOS Engineer. I’ll work on the Producteev iPhone app and on a “another-ios-device” app. I’m very excited about all this !

      Where are you from?

      I’m from Marseilles in the south of France. A very pleasant city near the Mediterranean sea, with the best soccer team !

      Favorite Food ?
      Chicken Fresco from Fresh&Co ;) I’m kidding, I would say Italian Food in general. I hope #Seamless will help me discover new food !

      What is one way that helps you be more productive/motivated?
      Users ! When I work on something it’s for them, user satisfaction and experience are the two things that keep me motivated.

      What do you do in your spare time?
      There are so much cool things to do when you’re in the Big Apple ! Let’s say I love hanging out, discover the American culture and meet new people… Oh, and I try to never miss a soccer game of Marseilles !  I was also a local organizer for Startup Weekend in France

      Carolyn:

      What do you do for Producteev?
      I am Producteev’s new Community person.  I am very excited to work here and I enjoy all things technology.  I formally interned at Tutorspree as Marketing Coordinator.

      Where are you from? 

      I am originally from New York, but live in Chatham, N.J

      Favorite Food? 

      I like all food but if I had to choose I guess I would pick ice cream.  I also love cheese and all dessert.

      What do you do in your spare time? 

      In my spare time I enjoy making art, hiking and playing with my two cats.

      What is one way that helps you be more productive? 

      A side from using Producteev ;-), I find that yoga and running help me think more clearly and organize my thoughts making me accomplish more at work and all day.

      #staff picks #Inside Producteev
      Meet Jerome and Carolyn: New iOS Engineer and Community person!

      Jerome:


      What do you do for Producteev?
      I joined Producteev 1 month ago as an iOS Engineer. I’ll work on the Producteev iPhone app and on a “another-ios-device” app. I’m very excited about all this !

      Where are you from?
      I’m from Marseilles in the south of France. A very pleasant city near the Mediterranean sea, with the best soccer team !

      Favorite Food ?
      Chicken Fresco from Fresh&Co ;) I’m kidding, I would say Italian Food in general. I hope #Seamless will help me discover new food !What is one way that helps you be more productive/motivated?
      Users ! When I work on something it’s for them, user satisfaction and experience are the two things that keep me motivated.

      What do you do in your spare time?
      There are so much cool things to do when you’re in the Big Apple ! Let’s say I love hanging out, discover the American culture and meet new people… Oh, and I try to never miss a soccer game of Marseilles !  I was also a local organizer for Startup Weekend in France

      Carolyn:


      What do you do for Producteev?
      I am Producteev’s new Community person.  I am very excited to work here and I enjoy all things technology.  I formally interned at Tutorspree as Marketing Coordinator.

      Where are you from? 

      I am originally from New York, but live in Chatham, N.J

      Favorite Food? 

      I like all food but if I had to choose I guess I would pick ice cream.  I also love cheese and all dessert.

      What do you do in your spare time? 

      In my spare time I enjoy making art, hiking and playing with my two cats.

      What is one way that helps you be more productive? 

      A side from using Producteev ;-), I find that yoga and running help me think more clearly and organize my thoughts making me accomplish more at work and all day.

      Multiple Monitors can Improve Productivity!

      The University of Utah  did a study were they financed $50,000 worth of monitors by NEC Display to various companies. The study concluded that productivity was higher with two monitors than with one. In today’s society we have multiple windows and applications open at the same time including, e-mail, internet, I.M, etc. making it hard to keep track of them all at once. People save about “10 seconds in every 5 minutes of work” which adds up over time and does not break the flow of work.  On the contrary having too many monitors can feel like a boundary isolating you from your colleagues and can make you feel more over whelmed.

        With that said, you’re better off just having two monitors because you’re eyes don’t have to focus on too many things at once. Your eyes can just sweep over all the tasks without interruptions.  This way you will definitely have room for Producteev ;-) on your screen for maximum work productivity.

      ^Carolyn

      Interview with Producteev user @tonymorganlive!

      Tell us about yourself

       I’ve been married for 20 years. Emily and I have four kids ranging from ages almost 7 to 17. I used to be in local government. I was a city manager. In 1998, I transitioned into church ministry. I’ve worked for three large, fast-growing churches each with several thousand people attending. It was through those experiences that I began writing and speaking to leaders. In 2009, I launched my own business to provide consulting and leadership coaching.

      What do you do?

        I’m the founder and Chief Strategic Officer of Tony Morgan Live, LLC. We help leaders and organizations get unstuck. The solutions we offer include consulting to help organizations get healthy and have highly effective leadership teams. We also offer leadership coaching. Of course, most of the engagement I have with leaders happens through the daily content we deliver at TonyMorganLive.com.

        How do you manage your busy schedue?

       Well, I mentioned I’m married and a dad to my four kids. On top of that, I’m in my third year of launching my own business. I’m very involved in the ministry of my church. And, I’m active with social media to stay connected with leaders throughout the world. I’m always busy, but I’m super-committed to staying healthy. That begins with setting priorities. My faith comes first. My marriage and family come second. Making money to put food on the table comes third. Staying healthy begins with priorities, but it’s executed through systems. The systems are where Producteev comes in.

      How did you find out about Producteev?

       I found Producteev when trying to search for a solution for task management. I needed a web-based solution that provided access on my Mac computers and Android phone. I was also looking for something where I could track all my tasks for family, ministry and business. The bonus feature that I really love in Producteev is the ability to delegate tasks to different people depending on the “workspace” I create. As a leader trying to empower other people on my team, this has been a real important feature.

      How does Producteev help you?

       I’m always explaining to leaders that “Teaching has the potential to shift thinking, but systems have the potential to shift behaviors.” Because of that, systems are very important. Producteev is flexible to support my task management systems. And, like I said, I can use that system with other people on my team. That’s the advantage over many other task management solutions that are available. My favorite features include the ability to assign tasks, create separate workspaces for different areas of my life, use labels to group like tasks, set up recurring tasks, and sync tasks across my Mac, my Android phone and my Kindle Fire.

       What do you do when a task is overdue?

        If it’s overdue, my first question is, “Do I still need to do it?” Many times a task ends up in the overdue category because it’s not a priority. When that’s the case, the best option is to use the delete button. The next question I ask myself is, “Who else can do this?” Again, most of what I do is empower other people. Leadership isn’t leadership unless it’s released to other people. Finally, if I determine it’s still my task, I prioritize and reschedule the task for the future. Of course, all of these filters are easy to implement using the tools built in to Producteev.

      February 2012

      3 posts

      [Guest Post] How did I use Producteev to Write & Publish a Book

      This guest post is contributed by Producteev user Doreen Bloch, an Entrepreneur & Author whose new book “The Coolest Startups in America" was just released to the public.

      People say that ideas are easy, but execution is difficult. When I started penning my book, The Coolest Startups in America (find it here on Amazon) last year, I had a simple thesis: there should be a book that introduces people to startups. But in practice, it was not so straightforward. To write and publish a book, there are hundreds of moving parts and dozens of players.

      After six months of writing and hours of interviews (Producteev CEO Ilan Abehassera included!), my idea for The Coolest Startups in America book became reality, available to delight readers around the country on the best startups in the nation. As I reflect on my process, there was one tool with me at every step. That’s right, my Producteev account.

      Here is how I used Producteev to move my project from goal to reality:

      1. Use Producteev to Brainstorm

      Inspiration can come from anywhere. I used my Producteev account to collect quotes, notes and images that would be useful in the writing process. Because Producteev focuses on cross-platform fluidity, I was never pigeonholed into using Producteev.com specifically, instead adding to my account on-the-go via Producteev’s iPhone and iPad apps.

      2. Use Producteev to Land an Agent or Publisher

      I decided to pursue finding a literary agent and publisher early on in my book-writing process. Because Producteev allows multiple Workspaces within each account, I could keep my writing work in one Workspace and use another for the purpose of securing representation.

      While Producteev won’t magically get you interest from an Agent or Publisher, it can help coordinate your outreach. As a first-time author, agency names and publishing houses were esoteric and niche, so I used each “task” in Producteev to store notes on the organizations. And, for each Publisher rejection (happens to every writer like a right of passage), Producteev lifted my spirits because I could cross a name off the list to see a pretty green check mark indicating that I was only getting closer to my goal, never farther from it.

      3. Use Producteev to Organize Research

      Over a span of about two months, I conducted 50+ interviews with startup CEOs, government officials, academics, thought-leaders, and journalists for The Coolest Startups in America, so staying on top of scheduling could have become a fiasco. Not so with Producteev! Rather than create calendar alerts for checking in with PR reps and sources, I could schedule reminders within Producteev so that the contact information, notes, interview questions and scheduling for each person remained centralized.

      I also put Producteev’s labeling features to good use. With 72 startups featured in the inaugural volume of The Coolest Startups in America, organized into 18 categorical sections, colored labels helped to keep the content tidy so I could easily navigate around the tasks for the many chapters.

      4. Use Producteev During Editing

      When it came time to involve my editor in the book process, Producteev was a gem. I could “assign” chapters to my editor as I finished working on them. If there were items within the chapter for me to review, he could seamlessly assign the task back to me within Producteev.

      5. Use Producteev for Publicity

      Among bookers, producers, articles, friends & family outreach, volume sales (Plug: Want to order 10 or more copies? Email me for a discount code! ;) and more, there is so much for authors to do after the writing process is complete. No matter whether an author decides to use a traditional publisher or go DIY, book promotion always has the author in the driver’s seat. Producteev is helping me stay on top of publicity for The Coolest Startups in America. In fact, I’m off to cross off the to-do item for this article right now; using a spreadsheet is so last century.

      Producteev was named one of “The Coolest Startups in America.” Buy the book to find out about the best new companies around the nation in the first-ever mainstream book about entrepreneurship.

      Author Doreen Bloch is an entrepreneur & writer in New York City (hometown: Palo Alto, CA). Her first book “The Coolest Startups in America” was released in February 2012. She is a member of the Young Entrepreneur Council and a former Analyst at SecondMarket, where she worked on the auctions for shares of Facebook Inc. and other leading private companies. Her personal website is http://www.DoreenBloch.com.

      1 note
      #book recommendation #Doreen Bloch #entrepreneurship #Get Real: real-life example of Producteev #guest post #personal productivity #productivity #startup #The Coolest Startups in America
      Android app: Our widget is out!

      To all of you Android fans, we’ve got great news, our Producteev Android app, now has beautiful widgets!

      Thank you very much for your patience. We tried to make a widget as elegant as useful.
      You can choose between 2 versions, or 2 sizes to be more precise: Large and Medium.
      The large one displays 6 tasks and 2 tasks for the medium one.
       

      Once set on your Home screen, the widget allows you to quickly view your tasks (status, title, due date, priority, repetition). Use the arrows to navigate it in your task list. You can check done or undone tasks directly on your widget. If you need to do more actions, just click on a task and you will be led to the task details for full control of your task.


      The Producteev icon opens the app and the top right icon opens a dialog to quickly create a task in your to-do list. The widget’s task list is also customizable. Click on the widget’s title bar and an option panel allows you to select a workspace, a filter or a label, and a sort for the widget tasks list.


      As a first version and still in beta, we need your feedback to improve our Product, so please contact us if you have anything to share.

      Now, go update it on the Android Market!

      Thanks,The Producteev Android Department ;)

      How does "privacy" work on Producteev once I am collaborating with others?

      We get that question pretty often, so let us try to clear that out.

      Here are a couple of things you should know:

      LOCKED MODE (Default mode):

      1. When you collaborate with other users on a specific workspace, by default, everyone will be able to see all tasks posted by the members of this team (members who got invited and joined the workspace). Note that except the creator, the assignee and the administrator of your workspace, no one else can EDIT them. They can only view them, and post comments on them. They can’t change a deadline, edit labels or change the person in charge for example.

       

      UNLOCKED MODE:

      2. If you want more open collaboration, and let everyone from your team interact with all of your workspaces’ tasks, we recently launched a new setting for that, it’s called an “unlocked” workspace. Once that feature activated, anyone from your team can : complete a task, edit labels, set deadlines and reminders, change the assignee, etc. Anyone can do anything! Your workspace is not public, just editable by all the members of that workspace.

       

      PS: TASK LEVEL PRIVACY:

      On Producteev, you can also select who’s seeing each and every one of your tasks if you want to. Click on the ‘privacy’ feature in your task detail panel. If you want to hide that “get my boss a birthday present” task in your team’s workspace, you can do it :)

      Those settings are only available from the web app for now, but obviously reflect on all of the other apps once approved.

      Hope that helps!

      UPDATED ON MAY 7, 2012: Thanks to @stoweboyd for helping find the right terminology for “Locked’ and “Unlocked”!

      January 2012

      1 post

      Producteev launches new apps for Android, iPhone, Web and Windows!

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      NEW YORK, NY, January 24, 2012  – Producteev, a leading cross-platform task management provider for teams and individuals, today unveiled a slew of new apps that are more hyper-connected through cloud services, desktop OSs and mobile devices. Now available as a web app, iPhone and Android mobile app, and Windows and Mac desktop app, Producteev is moving closer to its goal of enabling universal task management. Today, people need to create and store tasks across a multitude of platforms, devices, services and locations from email and IMs to voicemails and notes, traversing cloud services and sites on work-based PCs to personal laptops, tablets and mobile phones. Leveraging the cloud, Producteev’s new apps sync, capture and manage tasks and to-do lists across the broadest list of platforms, devices, cloud services, and locations.  

       

      Android App : Download here : https://market.android.com/details?id=com.producteev.android.alpha22

      Note: it’s a public beta, we know the app is not full featured yet, but it’s already a VERY good start, and will keep improving from now on.

       

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      iPhone App : Available here : http://itunes.apple.com/us/app/producteev/id306289289?mt=8

      New UI, new back synchronisation engine (no more sync issues!), new features!

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      Windows Desktop App : Download here : http://hostedapps.producteev.com/windows/producteev-windows-v1.zip

      First app on Windows Desktop, let us know what you guys think!

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      New Web App : 

      New UI, new features like sub-tasks, printable task lists, integration with TaskRabbit, cross-workspace notifications, cross-workspace search, new onboarding process for teams, and so on and so forth. Just log on and try it out!

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      This is what we’ve been baking for you guys for the past few months, hope you like it!

      December 2011

      4 posts

      Don't Waste Your Weekend! #HowTo Stay Productive

      Weekends are generally meant to be a time to unwind, rejuvenate, and focus on the other aspects of life that matter- but do you find yourself wasting valuable weekend-time?

      For those of us who don’t have weekend jobs, or plans to visit family/friends, and all household errands have been completed; there are still ways you can be productive during the weekend!

      Give in to Your Creativity

      Write out a list of creative things you would like to do, but don’t quite find time for during the work-week. Teach yourself to sing/play/dance to a favorite song. Create something thoughtful for loved ones. Experiment bold new recipes. Post some how-to videos on YouTube. It’ll feel so good to cater to the side of you that you normally set-aside. You may learn more of yourself in doing so!

      Give in to Your Inner Child

      Go ahead and relive the joy of filling the pages of a coloring book! Disregard your grown-up diet, and indulge in your favorite childhood treats! Go to the park with a child, and play to your hearts content! Or maybe you can play with slime, or clay. Nothing wrong with it, no one will judge you. It’s all quite humbling.

      Give in to What You’ve Abandoned

      Come on now. Don’t let ‘writers block’ be your excuse for not finishing your novel, or posting new entries to your blog- you know you want to continue, but you’ve become too comfortable with not! You may have many messages waiting for you in one of the social media accounts you signed up for and later neglected- revisit those!

      Surely there are tens of hundreds of thousands more ideas that can be added to this list. What are some of your suggestions?

      #Fun #Ideas: To-Dos #work
      You are Stronger Than Twitter!

      Don’t let Twitter snatch you away from your tasks!

      What is it about Twitter that gets us hooked? According to Twist Image President, Mitch Joel:
      • The short messages (tweets) happen in bursts. This is both addictive to watch and so “snackable” that it’s hard to resist.
      • It’s easy to bang out a tweet in a couple of seconds… and it feels good to let people know what you’re thinking/what you’re up to.
      • It happens in real-time, so whenever you’re engaged with Twitter, you are "in the moment."
      • People say, do and share interesting things.
      • It’s the ultimate in reality programming. What’s more interesting: to watch the story of people we don’t know (or those that are made up) verses the story of people we do know or are interested in?
      • It’s highly mobile. Tweeting or following Twitter is something that’s easy and mindless to do when you’re standing with one arm wrapped around the pole in a subway or have a handful of minutes while in-between meetings.
      • It’s an easy way to follow and connect with new and interesting people.

       

      Be cautious of your Twitter activity- don’t get sucked into the vortex of multiple endless exchanges! You would be so much better off if you were to take that very same energy, enthusiasm, and zest, and place it towards your own tasks!

      How good are you at resisting the temptation?

      #social media #twitter