To enable, select the corresponding flag from the drop down in the far right corner.
Congrats to the team effort behind this multi-language release. Developers and volunteer translators, you rock!
The Portuguese team finished translations before the holidays, and the Spanish team worked through the holidays to make today’s launch possible. That’s dedication!
Cheers. Or shall we say saúde/salud!?!
Find things faster
Search & Notifications
Search just got smarter. Not only did the search feature move from the footer to the top left, it’s also more powerful with the ability to search beyond task titles. It now looks through all workspace information. just your tasks. Search all task titles of all workspace members.
Notifications of team activity has moved to the far right. Collapse the feature and scroll. Notice anything different!?!
Move quickly and efficiently
View & Sort
List and calendar view are now just beneath the task line. You’ll also find the new sort feature there, giving you more convenient access to re-organizing your workspace.
At least one of our fans is crying tears of joy right now. Navigation between workspaces is much cleaner. Enable the multiple workspace drop down to show all your workspaces. Drag and drop to change the order. You no longer have to go to settings! Finally, add a workspace in the drop down.
20 Tips for a Positive New Year
1. Stay positive.
You can listen to the cynics and doubters and believe that success is impossible or you can know that with faith and an optimistic attitude all things are possible.
2. When you wake up in the morning complete the following statement:
My purpose is_______________________.
3. Take a morning walk of gratitude.
I call it a “thank you walk.” It will create a fertile mind ready for success.
4. Instead of being disappointed about where you are…
…think optimistically about where you are going.
…breakfast like a king, lunch like a prince and dinner like a college kid with a maxed out charge card.
6. Remember that…
…adversity is not a dead-end but a detour to a better outcome.
7. Focus on…
…learning, loving, growing and serving.
8. Believe that everything happens for a reason.
Expect good things to come out of challenging experiences.
9. Don’t waste your precious energy on gossip, energy vampires, issues of the past, negative thoughts or things you cannot control.
Instead invest your energy in the positive present moment.
10. Mentor someone…
…and be mentored by someone.
11. Live with the 3 E’s.
Energy, Enthusiasm, Empathy.
…there’s no substitute for hard work.
13. Zoom focus.
Each day when you wake up in the morning ask: “What are the three most important things I need to do today that will help me create the success I desire?” Then tune out all the distractions and focus on these actions.
14. Implement the NoComplainingRule.
Complaining is like vomiting. Afterwards you feel better but everyone around you feels sick.
15. Read more books than you did in 2010.
I happen to know of a few good ones!
16. Get more sleep.
You can’t replace sleep with a double latte.
17. Focus on “Get to” vs “Have to.”
Each day focus on what you get to do, not what you have to do. Life is a gift not an obligation.
18. Each night before you go to bed complete the following statements:
I am thankful for __________.
Today I accomplished____________.
19. Smile and laugh more.
They are natural anti-depressants.
20. Enjoy the ride.
You only have one ride through life so make the most of it and enjoy it.
This Post was originally written by Jon Gordon @ Guideposts
Photo credit: Mocodragon
If you’re using Producteev, you’re probably a productivity guru. Perhaps you’re so busy multi-tasking that you’re not even aware of it!
Here are some signs of the Inner Guru:
- You know the ins & outs of the web app, including what a Smart Filter is
- You use Producteev on multiple platforms or devices
- You have your own unique system for getting things done
- You are simply awesome at task management
If this is you, we want to help share your infinite wisdom with the community. Add an article to the Productivity Gurus forum.
The five best entries this month get free swag and account credits.
Community members can indicate an article was helpful by giving the Thumb’s Up. Don’t be shy, Unleash Your Inner Guru. Hurry, while Producteev swag lasts!
Getting what you want out of life isn’t always easy. You can spend weeks, months or even years working on your goals. That’s a lot of effort and planning just to get from point A to point B. Worse still are the people who do nothing but wait around hoping that what they want will just appear in front of them.
There’s a better way to get what you want, just ask for it. The old adage that the fastest route between two points is a straight line applies here. Asking for what you want is easier and works faster than any plan you could come up with.
My Story of Asking for What I Want
Sometimes asking for what you want can really surprise you. After I graduated college, I got a full time job and began my career. About a year into the job I had an opportunity to travel through Southeast Asia. This travel was not for work, it would have been a personal trip for 30 days! I was in a bind. Traveling through Asia had always been a dream of mine. However, I knew I couldn’t just quit the job I tried so hard to obtain.
I tried to think through my situation. I realize that most jobs in America only allow two weeks of vacation per year. In fact, I don’t think I had seen anyone where I worked take any time off whatsoever. But I wanted both a job and travel so I racked my brain figuring out a plan to make it work. I realized I had only one option: to ask for what I want.
I had no doubt in my mind that I would get a “no”. No one expects their employer to allow that much time off just to travel. But to my surprise, I got the OK. The only stipulation was that I would be put into a different position when I got back. I was completely satisfied with the arrangement. A few months later, I was in a plane half way over the Pacific on my way to Thailand. And the best part was, I felt reassured that I had a position when I got back.
The biggest reason most people don’t try asking for what they want is fear. They fear rejection or they fear that they’ll ask in the wrong way or say something stupid. Asking someone for something you want can be a scary thing to do, but it’s a lot better than waiting for it to just happen. And with a few tips, you can make your experience a lot better.
Here are a handful of things I did to help get the response I was looking for.
There’s something about combining confidence with control that gets attention. People really respond positively to it. You’re probably going to be nervous asking, but that’s normal. Relax as best as you can and be confident. If you ask in an assertive, polite way, you’re more likely to get what you want.
Know what you want
The more specific a request you make, the easier it will be for both you and the person you’re asking. If you appear indecisive and unsure in what you want, your request will come off as weak. Part of success in asking for what you want is showing the person how much you really want it. Show this by being specific in what you want. Plus, being specific is just polite to the person you’re asking in case they have to work around your request.
Being specific in what you want is important, but so is being flexible. When I asked for my time off to travel, I had to accept the different position when I came back. If I had been rigid in my demands, I wouldn’t have succeeded. It wasn’t ideal for me, but it was acceptable in order to get what I wanted. If you’re prepared to compromise, you’ll succeed too.
Be prepared for a “no”
Asking for what you want isn’t a silver bullet for success. Oftentimes, you’ll receive a “no” and you have to be prepared for that. Years after my travels through Southeast Asia, I thought I would ask for similar time off from a new employer. I asked for a month off to travel and got a “no”. However, they did spend several days in consideration so I think it was pretty close to being accepted. I had to settle for a regular two week trip instead. I didn’t get what I wanted, but nothing bad happened to me by asking.
People want to help youRemember, if you don’t ask you won’t receive.
Before you ask for what you want, realize that people want to help you. It is rare for someone to respond negatively to a well-thought out polite request. Most people get a good feeling by helping another person out. Plus, they’ll probably remember a time when they were in a similar position. If you keep this in mind, you’ll be more confident. And that will get you one step closer to getting that “yes”.
Written on 1/13/2011 by Steve Bloom. Photo Credit: danielle_blue
The core team at Vaughn Media includes: Matt Prested, producer; Cari Vaughn, director of business development; and Joe Vaughn, photographer and director.
Joe Vaughn’s images have graced the pages of Vanity Fair, GQ, NY Times magazine, Fast Company and Sports Illustrated. He specializes in portrait, food, travel, and lifestyle photography.
Like most modern companies, their Michigan-based office is often on-the-go, with an international client list. The team appreciates Producteev’s mobility and relies on the app to decrease time wasted with email.
How do you use Producteev?
Joe: Before Producteev, I would just use email for my workflow, but I found that after about a week, tasks were not getting done. It was difficult for me to keep up with emails, and constantly going back to read old messages was inefficient.
When I was looking for a work solution, Producteev was definitely a contender. I liked its aggressive approach to tackling the problem and how the developers seemed to work hard towards making their web application better. I got on board while the company was still in beta and have been satisfied ever since.
Matt: In addition to our regular clients, over the course of a year we may have anywhere between 40-50 one-time jobs. When not working on a photo shoot, we put less emphasis on a calendar-based approach and really rely on the app as a task manager.
Privacy settings have made a big difference, especially with our photography and design interns. Also, any given shoot can have a peripheral team of 3-15 freelancers. We’re more selective with what we let them see, but Producteev helps us eliminate some of the guesswork.
For our interns, however, logging onto Producteev is usually the first thing they do when coming into work. The system’s been handy with assigning them tasks, like updating our website, and has helped coordinate their irregular office hours.
Cari: Without Producteev, we wouldn’t get anything done! The three of us stay connected with the iPhone app and stay on task with notification reminders.
We use labels extensively to keep things organized. Joe may have as many as 50 active tasks, which we label by client and our own unique ticketing system to maintain order. We also label according to status, for instance, we have a label titled “invoice” to manage our invoicing.
Joe: The search function’s great, too. If I ever need anything from a completed job, I can easily search for and find projects from several months back and retrieve files, links and documents from those tasks as needed.
Describe your experience with Producteev.
Joe: Some of the more involved photo shoots have multiple art directors, an art buyer, and others within the ad agency. Email conversations could go in circles, without any final decisions being made. The system alleviates email trailing, with Producteev acting as a hub.
Matt: I oversee the administration of client needs and filter through the email trails to help Joe with priorities. We use creative briefs to record pertinent information and attach them as PDFs to tasks.
Joe: As a result, we have a much more manageable jobs list, and all I have to do is click on a task to see everything related to that assignment. This is a dramatic improvement from excessive email chains.
For more information about Joe Vaughn and Vaughn Media, visit www.joevaughn.com.
Put Producteev’s priority features to work, spend less time scheduling and get things done without relying on a calendar.
- Indicate priority level while adding a task by using asterisks (2* or **)
- Add a priority level to already existing tasks to the left of task titles
- Go to the footer and Sort by - Priority to list tasks in descending order of importance
Find out more in Support.
Work happens. More and more often, it’s happening in “non-traditional” places. That’s why we built a platform to help manage your to-dos anywhere.
Out of curiosity, where do you feel the most productive? Feel free to let us know if it’s some other exotic location.
a fancy cafeEllie Yannis
a living room that’s feng shui
a library or studySusan Astray
in business or first classPlak Boek
a comp’d hotel roomJames Yu
Note: This is a guest post from Tyler Tervooren of Advanced Riskology
Quitting has gotten a really bad rap. The Internet (and life in general) are filled with rhetoric about how bad it is to give up on something. Truth is, giving up on the wrong things is just as important as committing to the right ones. Being able to see the difference and cutting those bad pieces out of your life can help you recover a significant amount of time and energy to pour into the good parts.
The best part? Deciphering between the two is actually really easy. If something you’ve committed to is making you unhappy and you can’t objectively see it making you happy in the future, then it’s toxic for you and you ought to quit. Your gut feeling is more valuable than most think.
Actually quitting, though, is hard and awkward. Luckily, when you decide to quit something that’s wrong for you, there are a few things you can do to be sure you actually go through with it and even get something valuable out of the process.
Here’s a four-step guide to being an awesome quitter:
1. Commit to quitting
This is the first and most important part of the whole process. We all know the danger of “half-assing it” when we’ve committed to something, but it’s an even bigger problem when you’re trying to quit something.
This usually happens because you feel bad about giving up on something you think is important to you, but only half-quitting will drag you even further down.
Make the decision to quit and stick to it. Do your thinking ahead of time and commit to it. Otherwise, you’ll be stuck in a self-made purgatory where something that was taking up your time and not getting you anywhere is still not getting you anywhere and still taking up your time.
The idea is to completely free yourself so that you can focus all your attention on starting something new.
2. Tie up loose ends
Of course, in order to be completely free of commitments, you’ll probably have to do a little bit of extra work to be rid of them. Don’t be afraid of that; you’ve made your decision and hopefully based it on sound reasoning. Now, you want to quickly take care of any loose ends that need to be addressed before shelving the whole project.
Look for the things that could come back to bite you if you set them aside half finished. This doesn’t mean you have to finish them. Instead, get creative about how to find an early ending point.
Remember, you’re performing triage here. If it’s not vital, stop doing it immediately. If it is vital and needs to be addressed, take care of it as quickly and efficiently as possible. No need to go for perfect anymore as done will do.
This is the stage where it’s easy to get sucked back into the project. Tread lightly and remember why you’re quitting.
3. Inform all affected parties
This is where things get a little uncomfortable and a little bit messy at times, but doing it right can be the difference between success and failure on the next thing.
Take the time to get in touch with everyone that’s impacted by your decision to quit. Be gracious and talk to people honestly and authentically. This could be team members, superiors, customers, outside stakeholders, and anyone else that has to change something they’re doing as a result.
Be firm with your decision and don’t allow yourself to be sucked back in. Guilt can play a prime role in this stage, but remember that you’re making the best decision for yourself and everyone else.
If you do this right, you can actually build your reputation by showing your good judgment and ensure plenty of support the next time you commit to something.
4. Evaluate and reflect
Once you’ve finally broken free from a toxic commitment, the last thing you want to do is tie yourself to another one with the same fatal flaws.
Take enough time to really look at all the factors that went into your decision to quit and turn them into concrete warning signs that you can use in the future to evaluate new projects and commitments.
Before you jump into the next big thing, go down your list and look for those warning signs in all the nooks and crannies. Don’t be surprised if you find some. Anything you do that’s important will come with some unknowns, but make sure that you can address them objectively.
The point is to be able to say to yourself, “I saw this problem, and here’s the plan I have to deal with it.”
No matter what it is, quitting is never easy, but it’s a lot more important than it gets credit for. Everyone gets trapped by something they shouldn’t be doing once in awhile. If you stay levelheaded and quit strategically, you can quickly be on your way to doing things that really matter to you.
Photo by movitz